Anglesea Art Space - Terms and Conditions 2026

• Council
  Surf Coast Shire Council is represented by Surf Coast Shire Arts and Creative Economy Team
  in conducting business on behalf of the Council.
• Hirer
  Individual or group agreeing to use the Space.
• The Space 
  Anglesea Art Space, 2/103 Great Ocean Road, Anglesea VIC 3230.

For this document, “A week” is considered to be Monday to Sunday inclusive.

• Priority for use of the Space will be given to individuals and groups who live, work or study
  within the Surf Coast Shire.
• The Space is available in 3 week blocks only.
• The Hirer must coordinate invigilation and agree to follow all procedures outlined in these
  Terms and Conditions and Anglesea Art Space General Operations documentation.

• Access hours are 7am to 10pm daily.
• The Space must be returned in the same condition it was provided. All rubbish to be removed daily.
• A metal line and hook hanging system is available. No nails or adhesives may be used on walls.
• Plinths must not be dragged/pushed across the floor or removed from the Space.
  Two people are required to move them and/or use the trolley.
• The toilet is for invigilators only and must be left clean.
• The storeroom is for venue furniture, chairs, tools and supplies only.
• The Hirer is responsible for locking the Space when unattended.
• Council is not liable for loss or damage to artworks or personal property.

• The hire fee is $145 per week (as per 2025–2026 Surf Coast Shire Fees and Charges).
• A deposit (one third of the total amount) is due upon confirmation of your booking and will be invoiced
  by Council.
• The remaining balance is due 30 days before your hire period begins.
• Bookings may be cancelled if fees are not paid on time.

• All sales must be processed via Council EFTPOS.
  NO CASH SALES ARE PERMITTED.
• Council will take a 20% commission on all sales (inclusive of GST).
• Group activations must nominate one payee to receive the payment.
• Council will calculate total sales and provide the Hirer with a post hire sales report, detailing gross sales,
  commission deducted and net amount payable.
• The Hirer must invoice the Council for payment of sales after commission, within 14 days of receiving the
  post hire sales report.
• GST registered artists are responsible for setting GST inclusive prices.
• Sales are paid to the Hirer once Council has received all required documentation and confirmation that
  no outstanding fees remain.
• Throughout the hire period, the Hirer is responsible for rectifying any mistakes that occur during the sales process. Council accepts no responsibility for errors or discrepancies in transactions overseen by the Hirer.

• Council may include your activation in online newsletters, social media or relevant websites.
  Let us know if you have any specific preferences or restrictions.
• Hirers are responsible for meeting all Surf Coast Shire promotional deadlines.
• The Hirer will provide promotional materials at least 8 weeks in advance of the designated hire. This includes: 
  • Title of activation
  • Opening times and days
  • Synopsis of activation
  • Any affiliated activities with the activations
  • List of participants
  • High resolution images
• Within two weeks of receiving the information from the Hirer, Council will:
  • Provide a promotional tile (advertisement) for artists to share via email and social media.
  • Promote on the Council and Surf Coast Events websites and applicable social media platforms.
  • Promote the activation in the appropriate monthly Art Matters e-newsletter.
  • Provide a poster for the Anglesea Art Space window.
• Council will photograph and take videos of the activation for promotional purposes, unless notified in writing by the Hirer.

• Hirers must discuss any proposed workshops or activations with Council before proceeding.
• All activities must comply with the permitted use of Anglesea Art Space.
• Council may approve or decline workshop proposals based on safety, accessibility or operational
  considerations.

• Council holds appropriate insurances to cover the opening and closing of the Space and general
  public access during the Hire period.
• The Hirer's contents are not covered under any Council insurances for damage, loss, etc. whilst
  being held in the Space.
• Hirers are not required to hold Public Liability Insurance (PLI) for the display of a static exhibition.
  However, obtaining PLI is strongly recommended.
• If a Hirer intends to deliver any form of activation beyond a static exhibition, such as a workshop,
  demonstration or live performance, the Hirer may be required to obtain Public Liability Insurance.
  This requirement will be determined at the discretion of Council and communicated in advance
  in writing.

• It is the responsibility of the Hirer to ensure that all child related activities comply with the
  Child Wellbeing and Safety Act 2005 (VIC) and any other applicable child safety obligations.
• If the Hirer intends to run any part of their activations or associated programming (e.g. workshops,
  performances, participatory activities) that involves children under the age of 18 years old, the Hirer
  must ensure that all individuals involved in the delivery of these activities hold a valid Working with
  Children Check (WWCC).
• Council reserves the right to request proof of WWCCs at any time during the hire period.
• Failure to comply may result in immediate termination of the hire agreement and future booking
  restrictions.

• If the Hirer cancels with 60 days or more notice, the full deposit is refunded.
• If the Hirer cancels with less than 60 days noticed, the 30% deposit will be forfeited.

Council is not liable for any loss or interruption to the activation caused by events outside its control, including natural disasters, public health emergencies or building issues. In such cases, Council will make reasonable efforts to reschedule or refund where possible.

• If the Country Fire Authority (CFA) declares an Extreme or Catastrophic Fire Danger Rating, the Space
  must close in line with Council policy.
• If the Space is closed for more than two consecutive scheduled days (e.g. Thursday–Sunday), you will
  be reimbursed $21 per day for each affected day.

• If working with First Nations communities, provide evidence of respectful engagement following
  Creative Australia’s Protocols for Using Cultural Heritage and Intellectual Property in the Arts.
• If your work references Aboriginal or Torres Strait Islander culture and you are not a First Nations artist,
  you must obtain appropriate permissions and provide evidence of permissions.
• Works featuring First Nations iconography, symbols or stories without permission will not be displayed.
• Please refer to Creative Australia’s protocols for detailed guidance.

Hirers are encouraged to consider accessibility when curating activations and events, including clear
pathways, readable signage and inclusive content where possible.

Council may remove or request changes to works deemed inappropriate or non-compliant with
community standards.

• The Hirer is responsible for any damage caused to the venue, fixtures or equipment during their use
  of the Space.
• In the event of damage, Council will assess the situation and determine a reasonable repair or
  replacement cost. As agreed, course of action and payment amount will be determined in consultation
  with the Hirers.
• The Hirer is also responsible for the safety and security of their artworks and belongings.
  Council is not liable for theft, loss or damage to personal property.
• Council reserves the right to terminate the hire for any breach of these terms and conditions. 

In the event of any disagreement or dispute between the Hirer and Council, both parties agree to first
attempt to resolve the matter informally. If unresolved, the matter may be escalated to a formal complaints
process via Council’s Grievance Process.

All applicants, whether successful or unsuccessful, are welcome to seek feedback and discuss the
application process with the Council.

Please visit www.surfcoast.vic.gov.au/About-us/Contact-Us for more information.

By signing the Agreement, the Hirer agrees to comply with the Terms and Conditions outlined herein.