Council meetings are conducted in accordance with Council's Governance Rules(PDF, 2MB) as prescribed under the Local Government Act 2020. If you require any information relating to Council meetings which is not available on this page, please lodge a request, or contact Council's governance team on (03) 5261 0600.
Upcoming Special Council Meeting for Hearing Submissions
Council advises that there will be a Special Council Meeting for Hearing Submissions at 6:00ppm on Tuesday 11 May 2021, to be held virtually via Zoom. Council will want to hear from those wanting to support their written submission concerning the following items:
Councillor and Mayoral Allowances
- Draft Torquay-Jan Juc Retail and Employment Land Strategy
The agenda will be made available on Council's website prior to the meeting. Live streaming will be accessible on Council's website at the time of the meeting and a recording will be posted after the meeting.
Virtual Council Meetings
As of 27 April 2021, all Council meetings except for Special Council Meetings for Hearing Submissions will return to being held in person at Council Chambers, unless advertised otherwise. The public is welcome to attend these meetings, or to watch the meetings online via live streaming which is available on Council’s website. A recording of the live stream will be made available on Council’s website following the meeting.
2021 Meeting Dates
2021 Meeting Dates
- 12 January 2021 (Special Council Meeting for Hearing Submissions)
- 19 January 2021
- 9 February 2021 (Special Council Meeting for Hearing Submissions)
- 16 February 2021 (Unscheduled Council Meeting)
- 23 February 2021
- 16 March 2021 (Unscheduled Council Meeting)
- 23 March 2021
- 20 April 2021 (Unscheduled Council Meeting)
- 27 April 2021
- 11 May 2021 (Special Council Meeting for Hearing Submissions)
- 25 May 2021
- 24 June 2021
- 27 July 2021
- 24 August 2021
- 28 September 2021
- 26 October 2021
- 23 November 2021
- 14 December 2021
All Council meetings are live streamed and the recordings are also available after the meeting. Live streaming and meeting recordings can be accessed here: Live Streaming
Agendas and Minutes for Council Meetings
Council meeting agendas will be available via the below link by the close of business on the Friday before the meeting. The minutes and recording will be online as soon as possible after the meeting, usually the following week.
Agendas and minutes for Council meetings
Public Question Time
Public Question Time
If you have a question you would like to ask at a meeting of Council, it must be received by 10am on the day of the meeting. All questions will be managed in accordance with Council's Governance Rules, and the submitter of the question, or their proxy, must be present in the gallery during Public Question Time.
To submit a question, please complete an online form (you will receive a copy of your completed form via email).
Please note that questions relating to agenda items will be addressed first. Multiple questions relating to the same agenda item will be grouped and responded to together and repetitive questions will refer to previous answers. Questions that are unrelated to items on the meeting agenda will be answered at the discretion of the Chair and are subject to availability of time. If not answered at the meeting, a written answer will be provided within 5 days.
Councillor Briefings and Workshops
As outlined in the information below, which can be found in the Guide to Councils on the Know Your Council website, councillor briefings and workshops are an important part of council's decision making process.
Council Briefings and Workshops
It’s important that councillors find out about the detail of relevant issues before making decisions at council meetings.
Some councils hold briefings or workshops to help brief councillors on day to day issues affecting the council. These are generally internal sessions with council staff, but, sometimes outside advisors are present.
Briefing sessions enable councillors to discuss issues among themselves and with senior staff. These briefing sessions can help councillors understand a complex issue. They provide a way for councillors to request additional information to assist them in making decisions.
Councillors cannot make legally binding decisions in briefings or workshops. At any meeting involving at least half the councillors and at least one member of staff (referred to as ‘assemblies of councillors’), where matters are likely to lead to a formal council decision, a record must be kept of those items considered and councillors are subject to the conflict of interest rules.
Councillor briefing sessions should not be confused with public briefings. Public briefings are held by councils when they want to brief members of the community about council activities, or other significant matters that might be coming before the council in the near future.
To learn more, visit the Know Your Council website.
If you'd like a response from us, please give us your email address.