Council Meetings

Council meetings are conducted in accordance with Council's Governance Rules(PDF, 2MB) as prescribed under the Local Government Act 2020. If you require any information relating to Council meetings which is not available on this page, please lodge a request, or contact Council's governance team on (03) 5261 0600.  

Virtual Council Meetings

On 23 April 2020, the Victorian Parliament passed emergency COVID-19 legislation (COVID-19 Omnibus (Emergency Measures) Act 2020) enabling ‘virtual’ council meetings to be held between 1 May 2020 and 2 November 2020. This has since been extended to 26 April 2021 by the COVID-19 Omnibus (Emergency Measures) and other Acts Amendment Bill 2020 which was passed by the Victorian Parliament on 14 October 2020.

The first meeting of Council under the new provisions was held on Tuesday 26 May 2020.

The public are encouraged to watch virtual meetings through live streaming which is available on Council’s website. A recording of the live stream will be made available on Council’s website following the meeting.

Council continues to accept public questions submitted in accordance with its Governance Rules(PDF, 2MB).  Due to COVID-19 and the meeting being held virtually, public questions will be read out by the Chief Executive Officer. Refer to public question time below for more information about submitting a question.

 

2021 Meeting Dates

2021 Meeting Dates

12 January 2021 (Special Council Meeting)
19 January 2021
23 February 2021
23 March 2021
27 April 2021
25 May 2021
22 June 2021
27 July 2021
24 August 2021 
28 September 2021 
26 October 2021
23 November 2021
14 December 2021

 

Live Streaming

All Council meetings are live streamed and the recordings are also available after the meeting. Live streaming and meeting recordings can be accessed here: Live Streaming

 

Agendas and Minutes for Council Meetings

Council meeting agendas will be available via the below link by the close of business on the Friday before the meeting. The minutes and recording will be online as soon as possible after the meeting, usually the following week.

Agendas and minutes for Council meetings

Public Question Time

Public Question Time

If you have a question you would like to ask at a meeting of Council, it must be received by 10am on the day of the meeting.

To submit a question, please complete an online form (you will receive a copy of your completed form via email).

    Please note that questions relating to agenda items will be addressed first. Multiple questions relating to the same agenda item will be grouped and responded to together and repetitive questions will refer to previous answers. Questions that are unrelated to items on the meeting agenda will be answered at the discretion of the Chair and are subject to availability of time. If not answered at the meeting, a written answer will be provided within 5 days.

    For more information about participating in public question time please read: 

    Participation in public question time at virtual council meetings(PDF, 43KB)

     

    Councillor Briefings and Workshops

    As outlined in the information below, which can be found in the Guide to Councils on the Know Your Council website, councillor briefings and workshops are an important part of council's decision making process.

    Council Briefings and Workshops

    It’s important that councillors find out about the detail of relevant issues before making decisions at council meetings.

    Some councils hold briefings or workshops to help brief councillors on day to day issues affecting the council. These are generally internal sessions with council staff, but, sometimes outside advisors are present.

    Briefing sessions enable councillors to discuss issues among themselves and with senior staff. These briefing sessions can help councillors understand a complex issue. They provide a way for councillors to request additional information to assist them in making decisions.

    Councillors cannot make legally binding decisions in briefings or workshops. At any meeting involving at least half the councillors and at least one member of staff (referred to as ‘assemblies of councillors’), where matters are likely to lead to a formal council decision, a record must be kept of those items considered and councillors are subject to the conflict of interest rules.

    Councillor briefing sessions should not be confused with public briefings. Public briefings are held by councils when they want to brief members of the community about council activities, or other significant matters that might be coming before the council in the near future.

    To learn more, visit the Know Your Council website.