Petitions and joint letters

outside of Council office

What is a petition?

A petition  is a formal written request to Surf Coast Shire Council which has been signed by multiple people expressing concern about an issue and requests Council to take action.

Any person can organise a petition and request that it be formally received at a meeting of council.

What is a joint letter?

A joint letter is a letter signed by more than one person and can be in any format and submitted to council in the same way as a petition.

What does a petition look like?

If you are the lead petitioner you will need to be the very first signature on the first petition page and provide contact details so we can reply to you.

A petition must have a:

  • title
  • brief statement telling us about the issue of concern
  • brief statement telling us what action you would like Council to take
  • list of every person signing the petition including, their name, street address and signature.

A petition or joint letter that does not follow the above steps may not be accepted by Council.

To start your petition download the petition template(DOCX, 952KB).

How do I lodge a petition or a joint letter?

To make sure your petition or joint letter is included in the agenda for the next ordinary meeting of Council, please submit all original petition pages or joint letter documents seven business days prior to the meeting.

You can:

How is a petition or joint letter formally received?

Once you submit your petition or joint letter, it will go to the next available Ordinary Council Meeting where it is formally received, which means it is acknowledged. Unless it is considered on the same night as an item of urgent business or as part an item already on the agenda.  

What happens after the petition is formally received?

An officer will write a report in response to your petition that will go to a future ordinary meeting of council for a decision. 

Do I need to attend the meeting?

No, you do not need to attend the meeting but you are welcome to come along.

Other information

Section 19 in the Local Law No 2 - Council Meeting Procedures and Common Seal governs petitions and joint letters.

Privacy

  • Surf Coast Shire Council is committed to protecting all personal and sensitive information consistent with the principles set out in the Privacy and Data Protection Act 2014.
  • the personal information in a petition or joint letter will be used solely by Council for the primary purpose of petitioning Council or directly related purposes as permitted by law.
  • the signatories understand that the personal information provided is for presentation to Council and that they may apply to Council for access to and/or amendment of the information. 
  • any personal information contained in a petition will be redacted from the public agenda.